Elevate Your Email Game

At work, there are admittedly some things that we take for granted. It might be because we have done the same thing thousands of times already that it almost feels like muscle memory, so we don’t really put a lot of thought while doing it. In other circumstances, we might be too busy with more serious and larger concerns that we hastily do these smaller things without too much effort. Finally, there are some things that, from the start, we don’t really put too much importance on because they’ve always felt trivial, so we do not put a lot of care when we do them.

One of these things is email, and for most of us, we just write them, send them, grudgingly read through what we receive, and most of the time, just “finish” everything in our inboxes just to be over and done with them, or just so we can have that sense of accomplishment upon seeing our clean email accounts. But like everything else in our work, we need to take a step back and really think about how we do our emails. Not doing them properly can give rise to problems that are easily avoidable if we just take the time and effort to be more careful we do each and every email.

Take time to proofread and review your message
Admit it: There are some of us who type emails in a surge of energy without really reading it because we oftentimes just want to get it over with. A lot of us regard answering or writing emails as a race, where we need to write our emails or responses and hit send before time is up. So, there may be times when, because of our eagerness to just finish an email, to click on that send button without doing a review.

Reviewing your email before sending it is a great practice you need to do every single time. After drafting the email, read it aloud so that you don’t just read your message but at the same time, listen to your tone while reading it. Recalibrate your tone by changing some words or editing out some sentences when you feel like the tone you intend is not correctly reflected by your choice of words. Of course, by reading your email aloud, you can spot typos and grammatical errors. Finally, after tweaking your tome and correcting all typos, check with the email you are replying to (if you are sending a reply email, that is) if you have answered all the points or questions raised by the email. And of course, it is very important that when you promise to attach files or documents with your email, that they are actually attached to it before hitting send. I am sure you’ve sent emails that are supposed to have attachments but do not have them because were too eager to hit send.

Make sure the personalization is set up properly. There’s nothing worse than receiving an email that starts with, “Hello [insert name here].” The whole point of doing this kind of campaign is for your audience to feel as if you have created it for them. If you can’t even get the greeting right, nothing else matters.
(Via: https://www.forbes.com/sites/forbesagencycouncil/2020/10/28/12-things-to-double-check-before-hitting-send-on-a-marketing-email/?sh=571abea1c887)

Reply All isn’t always a good idea.
Just because you received an email from the rest of the team, for example, it doesn’t mean that all members of the team should also see your response. Reply All should only be used when everybody in the original email needs to know your thoughts. If not, then there’s no need to Reply All, as your email will just clutter the inboxes of your teammates who didn’t necessarily have to get your reply.

You should only Reply-All to an email when you’re sure your reply is relevant to everyone in the thread. Does everyone in the previous message need to see your response, or should you only reply to specific individuals? Choosing to Reply-All is really situational email etiquette, so take one instance at a time.
(Via: https://www.elegantthemes.com/blog/business/email-etiquette-when-should-you-bcc-cc-or-reply-all)

Subject Lines are very important, especially if it is a new email.
Your email will most probably be one of the hundreds of emails to be received by your recipient. Thus, you need to make it effective so that their attention is caught just by reading your subject. Also, if you can already put all details in the subject line, ike in FYIs or invites, it would be great to do that so that your recipients won’t need to spend too much time opening and reading your email’s body. Here’s another tip on email subject lines for apps on mobile devices:

According to research from software company HubSpot, 46% of all emails are opened on mobile devices, which means your subject line shouldn’t be much longer than a few words. Longer subject lines will get cut off.
(Via: https://www.businessinsider.com/how-to-write-an-email-subject-line-2015-1#place-the-most-important-words-at-the-beginning-4)

Don’t forward willy-nilly
When we get forwarded emails, the first thing we think is, “Why am I getting this email?” If you are forwarding an email, make it a point for your recipients to not have to ask that question by explaining to them why you’ve forwarded the email to them and what the email would mean to them. For sure, if you don’t do that, you will likely receive a reply of “Why did I get this?” or a direct message asking the same question.

Make sure to edit the email message before forwarding it. Sometimes the email may contain some sensitive data that you need not send to anyone. Ask yourself that do you really need to forward the content of the message to a third person or more.
(Via: https://emailetiquetteguru.com/what-to-write-when-forwarding-an-email/)

Aside from these basic but commonly forgotten email etiquette details, we might also be confronted with issues about your laptop like missing documents. For help on their recovery, get in touch with us.

 

The post Elevate Your Email Game is republished from Hard Drive Recovery Associates

from Hard Drive Recovery Associates – Feed at https://www.harddrivefailurerecovery.net/elevate-your-email-game/

Elevate Your Email Game

At work, there are admittedly some things that we take for granted. It might be because we have done the same thing thousands of times already that it almost feels like muscle memory, so we don’t really put a lot of thought while doing it. In other circumstances, we might be too busy with more serious and larger concerns that we hastily do these smaller things without too much effort. Finally, there are some things that, from the start, we don’t really put too much importance on because they’ve always felt trivial, so we do not put a lot of care when we do them.

One of these things is email, and for most of us, we just write them, send them, grudgingly read through what we receive, and most of the time, just “finish” everything in our inboxes just to be over and done with them, or just so we can have that sense of accomplishment upon seeing our clean email accounts. But like everything else in our work, we need to take a step back and really think about how we do our emails. Not doing them properly can give rise to problems that are easily avoidable if we just take the time and effort to be more careful we do each and every email.

Take time to proofread and review your message
Admit it: There are some of us who type emails in a surge of energy without really reading it because we oftentimes just want to get it over with. A lot of us regard answering or writing emails as a race, where we need to write our emails or responses and hit send before time is up. So, there may be times when, because of our eagerness to just finish an email, to click on that send button without doing a review.

Reviewing your email before sending it is a great practice you need to do every single time. After drafting the email, read it aloud so that you don’t just read your message but at the same time, listen to your tone while reading it. Recalibrate your tone by changing some words or editing out some sentences when you feel like the tone you intend is not correctly reflected by your choice of words. Of course, by reading your email aloud, you can spot typos and grammatical errors. Finally, after tweaking your tome and correcting all typos, check with the email you are replying to (if you are sending a reply email, that is) if you have answered all the points or questions raised by the email. And of course, it is very important that when you promise to attach files or documents with your email, that they are actually attached to it before hitting send. I am sure you’ve sent emails that are supposed to have attachments but do not have them because were too eager to hit send.

Make sure the personalization is set up properly. There’s nothing worse than receiving an email that starts with, “Hello [insert name here].” The whole point of doing this kind of campaign is for your audience to feel as if you have created it for them. If you can’t even get the greeting right, nothing else matters.
(Via: https://www.forbes.com/sites/forbesagencycouncil/2020/10/28/12-things-to-double-check-before-hitting-send-on-a-marketing-email/?sh=571abea1c887)

Reply All isn’t always a good idea.
Just because you received an email from the rest of the team, for example, it doesn’t mean that all members of the team should also see your response. Reply All should only be used when everybody in the original email needs to know your thoughts. If not, then there’s no need to Reply All, as your email will just clutter the inboxes of your teammates who didn’t necessarily have to get your reply.

You should only Reply-All to an email when you’re sure your reply is relevant to everyone in the thread. Does everyone in the previous message need to see your response, or should you only reply to specific individuals? Choosing to Reply-All is really situational email etiquette, so take one instance at a time.
(Via: https://www.elegantthemes.com/blog/business/email-etiquette-when-should-you-bcc-cc-or-reply-all)

Subject Lines are very important, especially if it is a new email.
Your email will most probably be one of the hundreds of emails to be received by your recipient. Thus, you need to make it effective so that their attention is caught just by reading your subject. Also, if you can already put all details in the subject line, ike in FYIs or invites, it would be great to do that so that your recipients won’t need to spend too much time opening and reading your email’s body. Here’s another tip on email subject lines for apps on mobile devices:

According to research from software company HubSpot, 46% of all emails are opened on mobile devices, which means your subject line shouldn’t be much longer than a few words. Longer subject lines will get cut off.
(Via: https://www.businessinsider.com/how-to-write-an-email-subject-line-2015-1#place-the-most-important-words-at-the-beginning-4)

Don’t forward willy-nilly
When we get forwarded emails, the first thing we think is, “Why am I getting this email?” If you are forwarding an email, make it a point for your recipients to not have to ask that question by explaining to them why you’ve forwarded the email to them and what the email would mean to them. For sure, if you don’t do that, you will likely receive a reply of “Why did I get this?” or a direct message asking the same question.

Make sure to edit the email message before forwarding it. Sometimes the email may contain some sensitive data that you need not send to anyone. Ask yourself that do you really need to forward the content of the message to a third person or more.
(Via: https://emailetiquetteguru.com/what-to-write-when-forwarding-an-email/)

Aside from these basic but commonly forgotten email etiquette details, we might also be confronted with issues about your laptop like missing documents. For help on their recovery, get in touch with us.

 

The post Elevate Your Email Game is republished from Hard Drive Recovery Associates

from Hard Drive Recovery Associates – Feed https://www.harddrivefailurerecovery.net/elevate-your-email-game/

Looking For A “New Normal” Smartphone?

We have really come a long way as far as buying phones is concerned. Do you still remember the time when you only had the option of Nokia versus Motorolla? If that’s too early for you, how about trying to buy a Blackberry so that you will feel like someone from the White House or at the very least, an accomplished career person? Nowadays, owning a phone simply means one thing: having a smartphone. Gone are the days when everybody prefers to feel the tactile keypads and the sounds they produce as you use them. These days, everything’s just on a screen, from typing text messages, tapping on an app to start using it, and even to use the phone’s functionalities like opening the camera or opening the numeric keypad to make a call.

And so the choices today have come down to two: an iPhone or an Android phone. Both have been offering countless features and innovations on a regular basis and for the casual observer, they may even look and feel the same when used. Of course, upon closer inspection, we will realize that there are some differences. If you are not sure whether you want to jump ship and try an Android phone or vice versa, or if you are still a smartphone newbie (wow, nice to meet you if you are one, since smartphone amateurs are really a rare breed these days), you would need to learn more about their difference so you can decide which is best for you.

Function and style in your choice for hardware
When it comes to the quality of the phone units, there may be a discrepancy. Since there is only one iPhone manufacturer, Apple tends to have a firm grip on the quality of its smartphones. This is a stark contrast to Android, which is used by varied phone manufacturers, from Samsung to Motorolla. Thus, there is more variety with Android phones when it comes to their weight, size, features, and thus, quality. Of course, iPhones are also varied when it comes to these qualities, but not by a lot since they are all manufactured by Apple. So, you’ll know that Apple phones through their almost yearly roll-outs, have more or less the same high quality and are not that different in terms of design. On the other hand, you will also know what to expect from Android phones depending on their manufacturer, but the fact that there is more than one manufacturer of Android phones presents us with variety in our choices.

Only a handful of Android phone makers have hardware ecosystems that approach Apple’s, and even for some that come close, like Samsung, you won’t get the depth of integration possible between the iPhone and other Apple-built devices.
(Via: https://www.tomsguide.com/face-off/iphone-vs-android)

OS Upgrades is Apple’s to Lose
When it comes to the compatibility of the operating system to devices, it is obvious that iPhones are on a clear lead. This is not to say that Android is slow when it comes to upgrades. In fact, Android is as regular as iOS when it comes to releasing their sweet (pun intended, you know why if you are an Android diehard) upgrades. The problem with Android is that it is the manufacturers who usually take time to update their products to the latest versions of the OS. In some cases, they just discontinue upgrade support for a device and prioritizes only their latest model(s) to adapt to the upgrades instead. So, if you are keen to always use the latest version of an OS on your mobile device, then the iPhone is your best bet.

If you buy an iPhone, you can be assured that it will receive the latest iOS updates for at least several years. Android is getting better in terms of updates becoming more widespread, particularly with its Android One initiative, but it’s still far behind iOS on this count.
(Via: https://www.pcmag.com/comparisons/android-vs-ios-which-mobile-os-is-best)

iPhone Security is King

Malware, worms, and “viruses” developed and released for smartphones have usually attacked Android users. Even as of 2021, there have been almost zero malicious attacks designed for iPhones. As pointed out earlier, updates of iOS are regular and are almost automatically available to all iPhone models, so makers of malicious programs simply cannot keep up. Also, as to be tackled later, most iPhone apps are for sale and are strictly checked for quality by Apple, so there is no avenue for this malware to enter Apple devices. %The same cannot be said about Android phones, especially since updates take so long to be implemented on all Android phones, giving malware makers to come up with ways to compromise Android phones. That said, iPhones are not immune to attacks; rather, the likelihood of them targeted by security attacks is way lower.

In some circles, Apple’s iOS operating system has long been considered the more secure of the two operating systems. Why? Apple’s operating system is a closed system. Apple doesn’t release its source code to app developers, and the owners of iPhones and iPads can’t modify the code on their phones themselves. This makes it more difficult for hackers to find vulnerabilities on iOS-powered devices.
(Via: https://us.norton.com/internetsecurity-mobile-android-vs-ios-which-is-more-secure.html)

Control quality versus Spoiled for choices in Apps
When it comes to apps, what you value will also come to play when it’s decision time on what smartphone to have. Apple’s App Store doesn’t have as many apps like those in Google Play, where Android apps are available. In fact, Apple trails Android by more or less a million. But then, Apple’s strict quality control of the apps that it makes available on its App Store is a major factor for this difference. When you can already download the app from Apple’s App store, you are almost 100% sure that it will work. With Andoird, it’s not really the case. As pointed out earlier, the roll-out of updates on all devices running on the OS sometimes even takes years, rendering some of the apps unusable depending on the OS version of the phone. So, if you’re particular about quality, go for the iPhone and if you want more choices, go for an Android phone, although it is not 100% guaranteed that an app you want from Google Play will work beautifully on your phone.

The selection of apps in Apple’s App Store is also slightly better than the selection in Android’s Google Play Store, though the gap between the two is narrower than it used to be. Apps and games often come to iOS first, because app developers tend to make more money there; and iOS has a larger selection of “pro” apps for creating and editing images, video, and audio. These apps are also usually optimized for both the iPhone and the iPad’s larger screen; many Android tablet apps look like blown-up versions of phone apps.
(Via: https://www.nytimes.com/wirecutter/reviews/ios-vs-android/)

It’s iPhones for Gamers
When it comes to mobile gaming, iPhones are better by a mile. iPhones are usually great and in some cases better than even laptops for some games. Android’s hardware and computing power also provide a good gaming experience, but the apps themselves are not that developed as impeccably as iOS versions. This is because a huge majority of games for iPhones need to be purchased, and developers who want to earn for the games they develop obviously will make the quality of their games superior. On the other hand, most Android games are expected to have free versions, so developers usually come up with the Android versions as more of an afterthought after they have already earned a lot of $$$ from releasing iOS versions of their games.

With Apple products, on the other hand, each new one has to work on improving the operating system, as well as the hardware. It should be noted that opting for an iOS phone means that you will have access to a greater number of updates, as the system is developed and upgraded more regularly.
(Via: https://csgopedia.com/is-android-or-ios-the-best-for-gaming-phones/#mce-head-2)

If you have decided on a smartphone already, then it’s also time to take care of other issues, like when your laptop’s hard drive crashes. See this if you need help on that.

Looking For A “New Normal” Smartphone? See more on: Hard Drive Recovery Associates Blog

from Hard Drive Recovery Associates – Feed at https://www.harddrivefailurerecovery.net/looking-for-a-new-normal-smartphone/

Looking For A “New Normal” Smartphone?

We have really come a long way as far as buying phones is concerned. Do you still remember the time when you only had the option of Nokia versus Motorolla? If that’s too early for you, how about trying to buy a Blackberry so that you will feel like someone from the White House or at the very least, an accomplished career person? Nowadays, owning a phone simply means one thing: having a smartphone. Gone are the days when everybody prefers to feel the tactile keypads and the sounds they produce as you use them. These days, everything’s just on a screen, from typing text messages, tapping on an app to start using it, and even to use the phone’s functionalities like opening the camera or opening the numeric keypad to make a call.

And so the choices today have come down to two: an iPhone or an Android phone. Both have been offering countless features and innovations on a regular basis and for the casual observer, they may even look and feel the same when used. Of course, upon closer inspection, we will realize that there are some differences. If you are not sure whether you want to jump ship and try an Android phone or vice versa, or if you are still a smartphone newbie (wow, nice to meet you if you are one, since smartphone amateurs are really a rare breed these days), you would need to learn more about their difference so you can decide which is best for you.

Function and style in your choice for hardware
When it comes to the quality of the phone units, there may be a discrepancy. Since there is only one iPhone manufacturer, Apple tends to have a firm grip on the quality of its smartphones. This is a stark contrast to Android, which is used by varied phone manufacturers, from Samsung to Motorolla. Thus, there is more variety with Android phones when it comes to their weight, size, features, and thus, quality. Of course, iPhones are also varied when it comes to these qualities, but not by a lot since they are all manufactured by Apple. So, you’ll know that Apple phones through their almost yearly roll-outs, have more or less the same high quality and are not that different in terms of design. On the other hand, you will also know what to expect from Android phones depending on their manufacturer, but the fact that there is more than one manufacturer of Android phones presents us with variety in our choices.

Only a handful of Android phone makers have hardware ecosystems that approach Apple’s, and even for some that come close, like Samsung, you won’t get the depth of integration possible between the iPhone and other Apple-built devices.
(Via: https://www.tomsguide.com/face-off/iphone-vs-android)

OS Upgrades is Apple’s to Lose
When it comes to the compatibility of the operating system to devices, it is obvious that iPhones are on a clear lead. This is not to say that Android is slow when it comes to upgrades. In fact, Android is as regular as iOS when it comes to releasing their sweet (pun intended, you know why if you are an Android diehard) upgrades. The problem with Android is that it is the manufacturers who usually take time to update their products to the latest versions of the OS. In some cases, they just discontinue upgrade support for a device and prioritizes only their latest model(s) to adapt to the upgrades instead. So, if you are keen to always use the latest version of an OS on your mobile device, then the iPhone is your best bet.

If you buy an iPhone, you can be assured that it will receive the latest iOS updates for at least several years. Android is getting better in terms of updates becoming more widespread, particularly with its Android One initiative, but it’s still far behind iOS on this count.
(Via: https://www.pcmag.com/comparisons/android-vs-ios-which-mobile-os-is-best)

iPhone Security is King

Malware, worms, and “viruses” developed and released for smartphones have usually attacked Android users. Even as of 2021, there have been almost zero malicious attacks designed for iPhones. As pointed out earlier, updates of iOS are regular and are almost automatically available to all iPhone models, so makers of malicious programs simply cannot keep up. Also, as to be tackled later, most iPhone apps are for sale and are strictly checked for quality by Apple, so there is no avenue for this malware to enter Apple devices. %The same cannot be said about Android phones, especially since updates take so long to be implemented on all Android phones, giving malware makers to come up with ways to compromise Android phones. That said, iPhones are not immune to attacks; rather, the likelihood of them targeted by security attacks is way lower.

In some circles, Apple’s iOS operating system has long been considered the more secure of the two operating systems. Why? Apple’s operating system is a closed system. Apple doesn’t release its source code to app developers, and the owners of iPhones and iPads can’t modify the code on their phones themselves. This makes it more difficult for hackers to find vulnerabilities on iOS-powered devices.
(Via: https://us.norton.com/internetsecurity-mobile-android-vs-ios-which-is-more-secure.html)

Control quality versus Spoiled for choices in Apps
When it comes to apps, what you value will also come to play when it’s decision time on what smartphone to have. Apple’s App Store doesn’t have as many apps like those in Google Play, where Android apps are available. In fact, Apple trails Android by more or less a million. But then, Apple’s strict quality control of the apps that it makes available on its App Store is a major factor for this difference. When you can already download the app from Apple’s App store, you are almost 100% sure that it will work. With Andoird, it’s not really the case. As pointed out earlier, the roll-out of updates on all devices running on the OS sometimes even takes years, rendering some of the apps unusable depending on the OS version of the phone. So, if you’re particular about quality, go for the iPhone and if you want more choices, go for an Android phone, although it is not 100% guaranteed that an app you want from Google Play will work beautifully on your phone.

The selection of apps in Apple’s App Store is also slightly better than the selection in Android’s Google Play Store, though the gap between the two is narrower than it used to be. Apps and games often come to iOS first, because app developers tend to make more money there; and iOS has a larger selection of “pro” apps for creating and editing images, video, and audio. These apps are also usually optimized for both the iPhone and the iPad’s larger screen; many Android tablet apps look like blown-up versions of phone apps.
(Via: https://www.nytimes.com/wirecutter/reviews/ios-vs-android/)

It’s iPhones for Gamers
When it comes to mobile gaming, iPhones are better by a mile. iPhones are usually great and in some cases better than even laptops for some games. Android’s hardware and computing power also provide a good gaming experience, but the apps themselves are not that developed as impeccably as iOS versions. This is because a huge majority of games for iPhones need to be purchased, and developers who want to earn for the games they develop obviously will make the quality of their games superior. On the other hand, most Android games are expected to have free versions, so developers usually come up with the Android versions as more of an afterthought after they have already earned a lot of $$$ from releasing iOS versions of their games.

With Apple products, on the other hand, each new one has to work on improving the operating system, as well as the hardware. It should be noted that opting for an iOS phone means that you will have access to a greater number of updates, as the system is developed and upgraded more regularly.
(Via: https://csgopedia.com/is-android-or-ios-the-best-for-gaming-phones/#mce-head-2)

If you have decided on a smartphone already, then it’s also time to take care of other issues, like when your laptop’s hard drive crashes. See this if you need help on that.

Looking For A “New Normal” Smartphone? See more on: Hard Drive Recovery Associates Blog

from Hard Drive Recovery Associates – Feed https://www.harddrivefailurerecovery.net/looking-for-a-new-normal-smartphone/

Get Professional With Your Emails

With our work set-ups drastically changing since the start of the pandemic, there have been things and trends that have experienced a rise in popularity: web conferencing, remote work software, work-from-home arrangements, among others. But there is one thing that has been experiencing a resurgence: the lowly email. Who would have thought that in the third decade of the 21st century, email would be back in style? Wasn’t everyone in agreement by the late 2010s that email has overstayed its welcome and with the birth of instant messaging, cloud storage, and teleconferencing, that we have seen the last of email’s utility?

But then, since the pandemic started, with people not seeing each other in the comfort of their cubicles in offices, messaging someone for important office issues just seems so flimsy. Emails suddenly have risen in prominence since their promise of stability and providing of “receipts” to their senders and receivers feels like they are something all of us in this COVID-stricken world badly needs. So with that in mind, make sure you brush up on some email skills if you haven’t already.

How to Schedule an Email

Isn’t it pesky when someone from New York emails you in LA at 8:00 in the evening? Well, we can’t really expect people to consistently remember that not all of us live in the same time zone, but it is in bad taste to send emails to people who have already finished their work schedule or in some cases, haven’t even woken up. If you’re someone who observes email etiquette because you don’t want to disturb people, then you need to master the art of scheduling your emails. Also, if you are someone in marketing who wants to send out a promotional email at the right time when the recipients of your material will most likely open them, then you should know the importance of email scheduling. Email apps and programs allow senders to specify a time and date when they want their emails to be sent, so there’s no need to stress on this skill.

Scheduling emails is essential when dealing with clients in different time zones. A message sent at 7PM could be delivered to people in the middle of the night. Instead of setting your clock to an ungodly hour, it’s way more favorable to schedule your emails for different time zones. If you want to reach your clients, you should be on top of their inbox.
(Via: https://scheduledapp.com/here-are-4-reasons-why-you-should-schedule-your-emails/#:~:text=Scheduling%20emails%20is%20essential%20when,emails%20for%20different%20time%20zones.)

Do you know how to end your email?

Are you one of those people who, after typing paragraphs after paragraphs of text, are suddenly in a dilemma of how to end your letter? Isn’t it just weird to hit send on an email that has no closure? Yes, there is actually a correct (more like proper) way of ending an email, which actually is directly connected to what email you are sending. An email congratulating someone on a new project cannot definitely end the same way a complaint email will. It all boils down to the email’s intent.

Once you’ve written an email, you might be stymied by the best way to close it. In fact, the signoff can be the most difficult part of an email. One sentiment is universally welcome, however, and that’s gratitude.
Did you complain, apply for a job, write a business email, express your concerns or recommendations? You should consider the situation you’re in to keep a proper tone and choose the right words.
(Via: https://reverbico.com/blog/how-to-end-an-email/)

CC and BCC: What are those for?
You may already be avid users of the CC and BCC fields in your email app and think that they are similar, but do you know that these two serve totally diverse purposes? You cannot afford to confuse CC and BCC as doing so may lead to embarrassing or unfortunate problems that can totally be avoided had you known their difference. So, if you’re about to send an email, pause and know the difference between these two so you will know what to use from now on.

If you’re a stickler for email etiquette, only the main recipients of the email should be in the To field. That’s because those recipients are more likely to be impacted by the email’s content and expected to take action in some way. CC recipients, however, tend to be secondary recipients, meaning they are CC’d on the email to keep them informed of what’s going on. These recipients aren’t necessarily required to respond or take action.
(Via: https://influencermarketinghub.com/cc-bcc-in-email/)

Is your Out-of-Office Autoreply game at the expert level?
Most of us regard the out-of-office auto-reply message as just an afterthought because you cannot simply wait for that holiday to come! Why put so much thought into it when your mind is already on thoughts of endless lounging in your bed and not checking your officemates’ emails or messages every 15 minutes (if you’re thinking of images of the beach, snap out of it, we’re still in a pandemic)? Take note though, that auto replies need to be done right, or you might expose some sensitive information to recipients of your email.

You can’t predict how quickly your coworkers will be able to respond to emails in your absence, so make sure you don’t promise their immediate assistance. On that note, ask your colleagues for permission before you provide their email addresses and phone numbers in your out-of-office message; they might have a big project coming up that will make them too busy to serve as your substitute.
(Via: https://www.roberthalf.com/blog/salaries-and-skills/vacation-time-how-to-craft-an-effective-out-of-office-message)

Now that you’ve gotten some essential email skills, time to get advice on laptop issues. If you have a nagging laptop concern, get in touch with us for professional help.

 

The following blog article Get Professional With Your Emails was first published on http://www.harddrivefailurerecovery.net

from Hard Drive Recovery Associates – Feed at https://www.harddrivefailurerecovery.net/get-professional-with-your-emails/

Get Professional With Your Emails

With our work set-ups drastically changing since the start of the pandemic, there have been things and trends that have experienced a rise in popularity: web conferencing, remote work software, work-from-home arrangements, among others. But there is one thing that has been experiencing a resurgence: the lowly email. Who would have thought that in the third decade of the 21st century, email would be back in style? Wasn’t everyone in agreement by the late 2010s that email has overstayed its welcome and with the birth of instant messaging, cloud storage, and teleconferencing, that we have seen the last of email’s utility?

But then, since the pandemic started, with people not seeing each other in the comfort of their cubicles in offices, messaging someone for important office issues just seems so flimsy. Emails suddenly have risen in prominence since their promise of stability and providing of “receipts” to their senders and receivers feels like they are something all of us in this COVID-stricken world badly needs. So with that in mind, make sure you brush up on some email skills if you haven’t already.

How to Schedule an Email

Isn’t it pesky when someone from New York emails you in LA at 8:00 in the evening? Well, we can’t really expect people to consistently remember that not all of us live in the same time zone, but it is in bad taste to send emails to people who have already finished their work schedule or in some cases, haven’t even woken up. If you’re someone who observes email etiquette because you don’t want to disturb people, then you need to master the art of scheduling your emails. Also, if you are someone in marketing who wants to send out a promotional email at the right time when the recipients of your material will most likely open them, then you should know the importance of email scheduling. Email apps and programs allow senders to specify a time and date when they want their emails to be sent, so there’s no need to stress on this skill.

Scheduling emails is essential when dealing with clients in different time zones. A message sent at 7PM could be delivered to people in the middle of the night. Instead of setting your clock to an ungodly hour, it’s way more favorable to schedule your emails for different time zones. If you want to reach your clients, you should be on top of their inbox.
(Via: https://scheduledapp.com/here-are-4-reasons-why-you-should-schedule-your-emails/#:~:text=Scheduling%20emails%20is%20essential%20when,emails%20for%20different%20time%20zones.)

Do you know how to end your email?

Are you one of those people who, after typing paragraphs after paragraphs of text, are suddenly in a dilemma of how to end your letter? Isn’t it just weird to hit send on an email that has no closure? Yes, there is actually a correct (more like proper) way of ending an email, which actually is directly connected to what email you are sending. An email congratulating someone on a new project cannot definitely end the same way a complaint email will. It all boils down to the email’s intent.

Once you’ve written an email, you might be stymied by the best way to close it. In fact, the signoff can be the most difficult part of an email. One sentiment is universally welcome, however, and that’s gratitude.
Did you complain, apply for a job, write a business email, express your concerns or recommendations? You should consider the situation you’re in to keep a proper tone and choose the right words.
(Via: https://reverbico.com/blog/how-to-end-an-email/)

CC and BCC: What are those for?
You may already be avid users of the CC and BCC fields in your email app and think that they are similar, but do you know that these two serve totally diverse purposes? You cannot afford to confuse CC and BCC as doing so may lead to embarrassing or unfortunate problems that can totally be avoided had you known their difference. So, if you’re about to send an email, pause and know the difference between these two so you will know what to use from now on.

If you’re a stickler for email etiquette, only the main recipients of the email should be in the To field. That’s because those recipients are more likely to be impacted by the email’s content and expected to take action in some way. CC recipients, however, tend to be secondary recipients, meaning they are CC’d on the email to keep them informed of what’s going on. These recipients aren’t necessarily required to respond or take action.
(Via: https://influencermarketinghub.com/cc-bcc-in-email/)

Is your Out-of-Office Autoreply game at the expert level?
Most of us regard the out-of-office auto-reply message as just an afterthought because you cannot simply wait for that holiday to come! Why put so much thought into it when your mind is already on thoughts of endless lounging in your bed and not checking your officemates’ emails or messages every 15 minutes (if you’re thinking of images of the beach, snap out of it, we’re still in a pandemic)? Take note though, that auto replies need to be done right, or you might expose some sensitive information to recipients of your email.

You can’t predict how quickly your coworkers will be able to respond to emails in your absence, so make sure you don’t promise their immediate assistance. On that note, ask your colleagues for permission before you provide their email addresses and phone numbers in your out-of-office message; they might have a big project coming up that will make them too busy to serve as your substitute.
(Via: https://www.roberthalf.com/blog/salaries-and-skills/vacation-time-how-to-craft-an-effective-out-of-office-message)

Now that you’ve gotten some essential email skills, time to get advice on laptop issues. If you have a nagging laptop concern, get in touch with us for professional help.

 

The following blog article Get Professional With Your Emails was first published on http://www.harddrivefailurerecovery.net

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Data Recovery Service Provider Offers Some Tips on What to Do When the Internet Is Slow

Hard Drive Recovery Associates, a data recovery service company based in Irvine, California, is pleased to announce that they have recently published an article on their site that offers some suggestions on what to do when the Internet is slow. A slow Internet may become more frequent as more people work from home and use the Internet to hold business meetings and schools hold virtual classes. With the demand for Internet connection drastically higher, it is reasonable to expect Internet connections to slow down noticeably. Nevertheless, there are some things that users can do help solve the issue.

The first thing to do, according the blog post, is to check for any apps or programs that tend to slow down the Internet because they use up a lot of bandwidth while running in the background. One example is Windows Update, which may be downloading some updates in the background even without the knowledge of the computer user. Google Play may also do the same, automatically downloading updates for some apps. It may be a good idea to temporarily turn off such apps when the Internet is slow and then turn them on again when going offline.

Another potential cause of a slow Internet is interference with the Wi-Fi signal. This signal interference forces the computer or mobile device to keep on resending messages, which slows down the Internet significantly. The problem is that this interference may come from a variety of sources, including the neighbor’s wireless networks and even from certain electronic appliances, such as the microwave oven. Furthermore, building materials, such as concrete, stone, and metal may impede wireless signals and mirrors and other reflective surfaces can result into erratic Wi-Fi signals.

There are a number of things that can be done when there is signal interference. First is to relocate the wireless router so that it is far from appliances, other routers, and dense building materials. A second way is to unplug appliances and devices when they are not in use. Third is to avoid using too many wireless gadgets simultaneously, particularly when they are close to each other. A fourth method is to try using a different wireless frequency and/or a different wireless band. Fifth is to upgrade the wireless router or at least its firmware.

And finally, it may be a good idea to check on the router and network equipment. The first step is to test the Internet speed using an Internet speed test app and compare the results with the speed that the ISP has promised. In the event that the Internet is slow because of the ISP, it is important to double-check to ensure that all cables and wires are securely connected and to inspect the network equipment for any damage. If nothing seems to be wrong, a quick reset may do the trick. If the problem persists, it is time to call the ISP.

The ISP may inform the user that there is currently an outage or problem in a particular coverage area and this is affecting the user’s Internet speed. If not, their customer service agent may suggest some tips but after following those tips and there is still no improvement, it may be time to upgrade the plan.

Or the issue may have to do with the modem or router. It may be that there is a need to upgrade the router. The router may require a software update, it may have broken ports, or it may be outdated.

And if all else fails, it may be time to call on a professional to do the troubleshooting. In the same way, when a computer user experiences a hard drive failure and is unable to access very important files, it is time to call on the professionals from Hard Drive Recovery Associates. Whatever the device, they have the experience and knowledge to recover data from the hard drive. And 98 percent of the time, they are able to recover files from failed hard drives.

Those who require data recovery services can take a look at the Hard Drive Recovery Associates website, or contact them through the phone, or via email. They can be contacted every day of the week and 24 hours a day.

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Hard Drive Recovery Associates Offers Advice on How to Deal with Problems with the Zoom App

Hard Drive Recovery Associates, a data recovery service company based in Irvine, California, has recently published an article on their site that discusses how to deal with issues with the Zoom app. Zoom has become a necessary tool during the pandemic lockdowns as it allows people to hold meetings with clients, workmates and business associates when it comes to businesses, and to meet with family and friends in other places. This videoconferencing software has also proven to be a valuable tool for schools for online classes.

Jack Edwards from Hard Drive Recovery Associates says, “With Zoom as a key program being used for various videoconferencing requirements, it is important for users to know what to do when experiencing some kind of trouble, such as lack of or poor audio and video, echo problems, screen freezes, and screen sharing issues. We offer advice on what to do in this particular blog post.”

A typical problem with Zoom videoconferencing is the lack of audio or poor audio. It is important for users to know that they need to grant permission to Zoom to have access to the camera and microphone of the computer or whatever device that is being used. That may likely be the problem but in case it doesn’t work, it is time to check on the audio settings of the computer or gadget being used.

Another common issue with Zoom is the presence of an echo, which makes the audio sound like people are inside a tunnel. When this happens, it is the person at the other end of the meeting who has to adjust something in their setup.

There is also the potential problem of the screen freezing while in the middle of a Zoom meeting or the video appears to be slower compared to the audio. This is a time-lag problem and the Internet may be too slow. It may also have to do with a weak Wi-Fi signal. Or the lag may be caused by Zoom itself. To remedy issues with Internet speed, it may be a good idea to choose the time to hold Zoom meetings. If the Wi-Fi signal strength is weak, it may be a good idea to move closer to the Wi-Fi router or possibly get a wireless router with a stronger signal.

Screen sharing issues during a Zoom meeting may be caused by an Internet connection problem. If not, it may have to do with the setup of Zoom so it may be a good idea to begin the Zoom meeting with no video. Thus, it will start as an audio conference call. After some time has passed, the video will automatically turn on to share the screen with the other participants in the meeting. If the Zoom meeting is already in progress, it may be a good idea to click on the “Stop Video” button and then click on the “Share Screen” button. And if it still doesn’t work, the user can try to uninstall Zoom and then reinstall it.

With the above-mentioned recommendations, the user may be able to have a Zoom meeting that is functioning properly. If not, it may be time to call on the professionals. Just like when a hard drive crashes, it is essential to call on the professionals. The experts from Hard Drive Recovery Associates are available to provide data recovery service when users find that they can no longer access vital files, including photographs, documents, e-books and more. The service that the company provides can help prevent people from panicking and feeling stressed when they are unable to use their files. Luckily, the company has a 98 percent success rate in recovering data. And they are so confident in their skills that they will not charge anything in the event that they fail to recover the hard drive data.

People who are in need of data recovery services can visit the Hard Drive Recovery Associates website, or contact them on the phone, or through email. They can be contacted every day of the week and 24 hours a day.

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What’s All The Fuss About Data Recovery

We use data everywhere. From our own personal information to school or work-related documents and files, we have different uses for these data and require 24/7 access to it when the need arises. In our modern world, most of these data are stored in digital mediums like computers or smart gadgets for easy access and convenient storage. They can be stored directly on PC hard drives or on external data storage devices like flash drives or external hard drives.

However, you can’t always count on your device to work 100% of the time because of a variety of issues. We’re not even talking about the terrifying spectre of hard drive failure or electronics damage due to flooding. Hence, there is always the risk of data loss that is a disaster waiting to happen. Moreover, most computer users (especially entrepreneurs) don’t make it a habit to regularly duplicate their files for safe keeping. While a lot of data recovery software and backup programs can be set to do their thing quickly and automatically, this is almost never done. Their data goes unprotected and they have no one else to blame when they do lose it whether by accident, natural disasters, or cyber attacks, etc.

Data is, without doubt, one of the greatest assets to any business enterprise, especially with GDPR coming into force in the next year. A commitment to backing up your data is therefore a crucial component of ensuring continued business success.

You wouldn’t leave your valuable tangible assets lying around unprotected, but it seems that out of sight is out of mind as many users neglect to protect the intangible asset of data thus placing themselves at the risk of dire consequences.

Research by StollzNow, revealed that a staggering 49% of businesses have reported data loss in the last two years. With almost half of all businesses surveyed experiencing data loss, it’s clear that this is an extremely widespread and serious issue with potentially diabolical consequences.

(Via: http://www.itpro.co.uk/data-loss-prevention/28864/data-recovery-why-is-it-so-important)

And since we now know how valuable data is, let’s talk about data recovery. It simply is the process of recovering lost data from any storage device. It consists of steps or advanced methods in securing lost data regardless of how it was lost. In data recovery, experts always suggest taking protective measures like securing backup data to avoid having to deal with the pains of data loss. Data recovery can either be done using data recovery software or with the help of a professional trained to do the job where the latter is often the last resort in case the software fails to recover any of the data that were lost.

Imagine if your data was “taken” but instead of panicking, you instantly became Liam Neeson from the movie “Taken”. The coolest, toughest character ever imagined, who dealt with his own ransom situation – without paying.

WannaCry, a ransomware campaign with unprecedented scale, hit around 200,000 systems across 150 countries.

Australia was no exception, with reports of several businesses impacted by the attack and more local computer systems expecting to be hit.

When ransomware hits: three options for data recovery

“Ransomware” is increasingly becoming the number one cause of data loss for businesses. Software security has become more resilient to cyber attacks, but what happens (and it does happen a lot) when the security systems fail and are bypassed by a simple phishing attack, or a patch not applied?

Many organizations, both big and small, came to a standstill as the ransomware Wannacry hit them hard recently. They can no longer access all their important files after the device has been encrypted and they have no way of getting it back unless they pay the ransom in bitcoins. However, paying the ransom is not always an assurance they can get their data back. In the face of these modern threats, data recovery becomes even more important especially that you lose access to all your files stored in that device during these attacks.

Those skills, are data recovery skills. The only way businesses can ignore any ransomware is to immediately recover from data backup, and the emphasis is on immediately.

Cyber attacks are becoming increasingly more sophisticated and while an attack cannot always be avoided, there are steps you can put in place to mitigate the effects of attacks. You can have processes in place to minimise customer impact and the organisation’s own brand and reputation.

For example, achievable Recovery Time Objectives (RTO). RTO refers to the time it takes a business to restore data once a disaster has struck, including bringing your systems back to normal. It may seem straightforward on the surface but to be able to perform quick data recovery, you need to have a powerful data protection solution and an understood and agreed on service level in place.

(Via: https://www.itwire.com/security/78665-get-data-recovery-skills-or-be-%E2%80%9Ctaken%E2%80%9D-by-ransomware.html)

Good data management is a must if you want to spare yourself from all the headaches of data loss. Even if the reason is a malicious third-party cyber crime, the damage won’t be as severe with a backup in place. Data recoverability is just as crucial as data security considering data is at the heart of every business or organization today. You need not worry about the threats of ransomware with a good data management practice in place.

If you lost your data and the data recovery software you used did not work for you, that’s when you reach out to a professional data recovery expert. However, data recovery can be quite costly. If you hate paying for services you can possibly avoid dealing with, familiarize yourself with the signs of an impending hard drive failure and what you can do before it eventually fails.

Many times computer users don’t realize the value of their data until their hard drive fails and they can no longer access their data. Whatever your gadget is, Hard Drive Recovery Associates can enlighten you about what data recovery is all about. You likely have data issues if you have been searching about data recovery on the web. Please feel free to give us a call and we’ll help you figure out what to do to get your precious data back.

What’s All The Fuss About Data Recovery was first published to HDRA

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Fixing A Corrupted Hard Drive Without Tools

The computer needs the hard drive in order to store and retrieve data needed by its user. It is a non-volatile memory hardware that also goes by the name HD, HDD, or hard disk drive. These devices are set up so that they work even when the computer is off.  It is comprised of one or several platters within an air-sealed casing where you write data through a magnetic head. A data cable connects the hard drive to the computer and a separate power cable leading to the power supply. Hard drives contain all sorts of created or downloaded files as well as support software programs and the operating system used. Because these hard drives are mechanical devices, their parts can wear out after a while, which can cause catastrophic hard drive crash issues.

Hard drives contain movable parts making it prone to mechanical hard drive failure. It can easily sustain corrupted areas on some parts because of overexposure to static electricity as data is written on spinning platters. You can still see it as a disk but are unable to access it once the hard drive becomes corrupted. And because it contains precious data more often than not, you are probably wondering how you can recover this lost data if ever it is possible at all.

If the hard drive you’re trying fix contains your important data, then you should use a data recovery software to extract the photos, music, videos and other files before they’re gone forever. Here are some great data recovery tools you can use.

Now, in order to fix a hard disk drive that’s gone rogue, we should start with the basics because we have to make sure that the hard drive is corrupt or not in the first place.

It might be possible the problem was nothing but a loose screw, and we repaired the whole bicycle. Here are some ways which might help you repair corrupted hard drive.

Check the power supply

If you’re using an external hard drive, then it’s possible that the storage media is taking the power from the USB port itself. Try to unplug the hard drive and connect it again in the process of hard drive fix. You can also try another USB port on your computer, maybe the one you’re using isn’t working properly. Make sure haven’t disabled your USB ports.

(Via: https://fossbytes.com/repair-corrupted-hard-drive-fix-disk/)

Unknown to many, hard drives actually have a hardware monitoring system known as S.M.A.R.T. that is built-in in computer desktops although you can’t easily check its status in Windows. Fortunately, you can see it through the WMIC or the Windows Management Instrumentation Command-line) in CMD or the utility CrystalDiskInfo as an alternate option that gives you an idea how well your hard drive is doing.

To keep it simple, there are two different ways to retrieve corrupted data: using a data recovery software tool and getting help from a professional data recovery service provider.

In some cases the damage is not that severe and data recovery software can successfully find fragmented parts of the file on other sectors of the disk and rebuild it.

Be warned, though, as DIY data recovery is always a risky business. Using data recovery software (as well as trying other DIY methods) can be hazardous when used incorrectly. As a rule, these tools shouldn’t be used on the original drive – instead they should be used with an image or copy of the drive. By doing so, there is still a chance for data recovery experts to forge a successful recovery if DIY attempts fail. What’s more, it prevents more damage to the drive and eliminates the chance of destroying the files for good. Files recovered by software tools should also not be written back to the original volume until they have been fully tested and verified.

(Via: https://www.krollontrack.co.uk/blog/making-data-simple/find-out-how-data-gets-corrupted-and-how-it-can-be-recovered/)

Losing precious data can get on your nerves and bring out the worst in you but try to keep calm and stay level-headed or risk inflicting more damage to your already failing hard drive. Aside from the use of certain software, a sure-fire way to fix a corrupted hard drive is by hiring professional data recovery engineers that won’t only help you recover lost data and rebuild corrupted files but even repair the damage to make your hard drive usable again using highly specialized tools and their extensive understanding of hard drives and computer systems.

If ever you see a hard drive error popping on your screen, we hope this can help so it doesn’t get worse over time. While there is a possibility you can get your lost data back, there is also a likelihood that you won’t, so be cautious when using it and also be wary of signs that indicate it may fail you sooner rather than later.

The post Fixing A Corrupted Hard Drive Without Tools was initially published to http://www.harddrivefailurerecovery.net/

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